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This project is completed. Project listed for the 2009-10 Rotary Year. The Matching Grant application number from TRF is #68596. The TRF Staff in charge of this grant is Alexandra Buerkle (Alexandra.Buerkle@rotary.org).
This is the expansion of a microcredit program which was established through a previous matching grant ('06-'07). Matching Grant number was changed from 66036 to 68596 jessica@foundationforwomen.org
Project tagged in 08/09 for approval after July 1 in 09/10
No updates required
<27-Jul-06> System Entry
Creation of project page.
<31-Jul-06> by Brennan Pate
Application was forwarded to TRF.
<13-Apr-07> by Brennan Pate
In an email to Deborah Lindholm, Jennifer Berg indicated there are still items that need to be completed before the grant can be approved.
<14-Aug-07> by Brennan Pate
Application completition is currently dependent on paperwork due from the host club.
<28-Jan-08> by Brennan Pate
Awaiting credit group supplement and group plans for each credit group.
<19-Feb-08> System Entry
Grant paperwork sent to The Rotary Foundation.
<7-Mar-08> by Brennan Pate
This grant was returned by Jennifer Berg due to the international partner not being current on reporting requirements. The request cannot be processed until an acceptable progress or final report is received for MG 55838 and MG 58669.
<20-Mar-08> by Brennan Pate
Regarding MG 55838/ D-247, an email with copies of the final report and bank statements, along with an outline of the grant activities was sent to Mireya Morales. Waiting for a response about final report acceptance, or etc.
<20-Mar-08> by Brennan Pate
Received a reply from Mireya Morales, regarding D-247/ MG 55838 saying that all required information had been received and she would mark the file as closed with an official letter soon to come.
<3-Apr-08> by Brennan Pate
Gaston Kaba emailed the Interim report supplment and signatures to Katherine Stewart for MG 58669/ D-378.
<9-Apr-08> by Brennan Pate
Kate Stewart accepted the report for D-378/ MG 58669.
<14-Apr-08> by Brennan Pate
Jennifer Berg wrote that she received the app on 11 April and it has maintained the file number Matching Grant #66036.
<5-May-08> by Brennan Pate
Jennifer Berg wrote that the following information must be submitted by May 9, 2008 in order to complete request in Rotary Year 07-08:
-Host (Nkwazi) Committee and Authorizations: The Host partner must establish a committee of at least three Rotarians to help oversee the project. The three committee members listed on the application must be members of the sponsor Rotary club (Nkwazi) and also sign the application confirming their participation in the project. According to RI's membership data base Mr. Evaristo Mambwe terminated his membership at a Rotarian on 6-January-08 and is therefore not currently a member of RC Nkwazi. Please have one additional member of R.C. Nkwazi send a signed letter stating that they will oversee this project until it is closed by the Foundation. Please make sure to include phone numbers, mailing addresses, email addresses.
-International Partner (La Jolla Sunrise) Authorization:
The application does not include the correct signed authorization. Club sponsored applications must include a signed authorization from the current club president. According to R.I.'s membership database Rotarian Stephen Cross is the President of RC La Jolla Sunrise for Rotary Year 07-08.
-Revolving Loan Fund Supplement: The Revolving Loan Fund supplement also needs the signature of the International Partner's current club president. The host partner's current club president's signature has been received.
-Cooperating Organization Letter: Provide a signed letter from the cooperating organization (Power of Love Foundation) that specifically states its esponsibilities, how it will interact with Rotarians in the project and that "it agrees to cooperate in any financial review of activities connected with the project". Please make sure the letter reflects the Cooperating Organization's acceptance of strong Rotarian Participation in the project. Please make sure this letter is dated within six months if the submission of this application and is signed.
-Host Club (Nkwazi) Rotary Endorsement of Cooperating Organization: Provide a signed letter from the host club's current president that endorses the cooperating organization and states that "it is reputable, responsible, and is registered and acts within the laws of the project country."
-Rotarian Control of Funds: Please indicate what specific controls the Rotarians will be able to exercise over the funds for at least the first lending cycle. They should be able to directly access the accounting of the funds at will.
-Clarification on Organizations Participating in Project:
Please clarify the Foundation for Women's connection and/or role in this project. Please note that if the Foundation for Women is playing an active role in this project cooperating organization letters will have to be provided and Rotarian Lindholm would need to withdraw from the project committee in order to avoid any possible appearance of a conflict of interest. She would need to be replaced by another member of RC La Jolla Sunrise.
<27-Jun-08> by Brennan Pate
Please be advised, that based on the correspondence posted on this project’s page, it appears this project was not accepted by RI for the 2007-08 year. The project’s application will need to be updated and new signatures obtained before resubmitting to District 5340 and RI for approval in the 2008-09 year.
<30-Jun-08> by Brennan Pate
Per an email from Deborah Lindholm, she is still working with Rotary staff on this grant.
<22-Sep-08> by Jessica Charles
Pending Approval
<24-Sep-08> by Susan Thorning
Review of grant completed by DGSC. One committee member must be replaced from the host committee and a cooperating letter must be obtained from the Power of Love and a letter from the Host Club. Clarification of the role of the Women's Foundation if any in this grant.
<1-Oct-08> by Jessica Charles
Pending Approval
<14-Oct-08> by Susan Thorning
A replacement committee member for Evaristo Mambe is needed for this grant. Please send as quickly as possible.
<17-Oct-08> by Susan Thorning
Simon Bota confirmed that he will be replacing Evaristo Mambwe on the Host Club project committee.
<31-Oct-08> System Entry
Grant paperwork sent to The Rotary Foundation.
<7-Nov-08> by Susan Thorning
Matching Grant number was changed from 66036 to 68596
<20-Nov-08> by Susan Thorning
A checklist of items needed has been sent from Jennifer Berg. President Bota is a replacement committee member but he is also the current club president. Since he did not sign the original application, please have him send a signed letter stating he, "will oversee this project until it is closed and that he authorizes the application for MG 68596 on behalf of the Rotary Club of Nkwazi."
• Provide a signed letter from the cooperating organization (Power of Love Foundation) that specifically states its responsibilities, how it will interact with Rotarians in the project and that "it agrees to cooperate in any financial review of activities connected with the project". (This exact wording is required) Please make sure the letter reflects the Cooperating Organization's acceptance of strong Rotarian Participation in the project. Please make sure this letter is dated within six months of the submission of this application and is signed.
• The Revolving Loan Fund supplement must be reviewed and signed by the two clubs current presidents President Simon Bota and President Michele Ellingsen sign and return a copy of this completed document.
• Host Club ( RC Nkwazi) Rotary Endorsement of Cooperating Organization. Provide a signed letter from the host club's current president that endorses the cooperating organization and states that "it is reputable, responsible, and is registered and acts within the laws of the project country."
Rotarian Control of Funds - Please indicate what specific controls the Rotarians will be able to exercise over the funds for at least the first lending cycle. They should be able to directly access the accounting of the funds at will.
Clarification on Organizations Participating in Project.
Please confirm that Foundation for Women, "will not be handling any of the grant funds for this project and will not be involved in the administration of this grant."
• Project Planning. In the application it asks the following question, "Have the sponsor clubs/districts planned and agreed to fund plumbing or electrification for equipment and appliances in existing buildings (hospitals, schools, libraries, orphanages, etc.)?" The response to this question was "yes". Please keep in mind that grant funds can not be used to provide plumbing or electrification. Please confirm that no grant funds will be used to provide plumbing or electrification to any existing building. Please simply respond to this email confirming this statement and that will be sufficient.
<27-Jan-09> by Alka Subramanian
Prepared the letter needed by the Cooperating organization and will submit it to the district today.
<4-Feb-09> by Susan Thorning
All of the requirements have been met and the grant is being forwarded for review by a technical reviewer. This will take several weeks.
<27-Mar-09> by Susan Thorning
The technical review by a member of the Cadre has generated the following questions. Please answer these questions at your earliest convenience to complete your request:
•Please provide more detail to describe the Cooperating Organization’s experience with revolving loans.
•Please give more detail to describe the success of the previous project. For example: what was the default rate? What types of businesses were created by the borrowers? Are these businesses still functioning?
•Please provide more detail on who will be providing the counseling and training support. Please also include more detail on what types of vocational/business training will be provided. Will the borrowers be required to develop a business plan?
•Please specifically describe how RC Nkwazi will be able to provide direct oversight and monitoring of the grant funds and interest earned? It is strongly recommended that at least one member of RC Nkwazi have the ability to request to see the revolving loans actual bank statements at anytime.
•The supplement states that “The Power of Love Foundation will return all funds to the RC of Nkwazi to then return to the Rotary Foundation within 60 days of termination of program” Please clarify this statement. Does this mean that only one lending round will be completed? If not, how long does the Power of Love Foundation foresee their revolving loan activities to continue?
•Please provide more detail to describe RC Nkwazi’s involvement in the project. (Ideally, the host club will appoint one or more Rotarians to sit on the board of the revolving loan agency, attend the first organizational meeting of each revolving loan fund credit group, and visit the revolving loan project at least bi-monthly.)
•Please provide more detail about how start-up costs and administrative costs for the project will be provided for.
<23-Apr-09> by Susan Thorning
Simon Bota - 23rd President responses to cadre review
1. Please specifically describe how RC Nkwazi will be able to provide direct oversight and monitoring of the grant funds and interest earned?
FUNDS WILL BE TRANSFERRED TO ACCOUNT OF NKWAZI AND THEN DISBURSED TO REVOLVING FUND AGENCY AS DISBURSEMENTS ARE MADE. TWO MEMBERS OF NKWAZI (TREASURER PLUS MEMBER FROM SERVICE PROJECTS COMMITTEE) WILL SIT ON BOARD OF REVOLVING FUND AGENCY. WE ARE HAPPY TO ENSURE THAT WE DO SEE THE BANK STATEMENTS IN ORDER TO REVIEW PERFORMANCE OF GRANT.
2. Please provide more detail to describe RC Nkwazi’s involvement in the project.
TWO MEMBERS OF NKWAZI (TREASURER PLUS MEMBER FROM SERVICE PROJECTS COMMITTEE) WILL SIT ON BOARD OF REVOLVING FUND AGENCY. WE WILL ATTEND THE FIRST MEETING OF EACH REVOLVING FUND CREDIT GROUP. OUR CLUB WILL ALSO UNDERTAKE VISITS TO THE PROJECT MONTHLY, THE AGENCY WILL ALSO PRESENT PERIODIC REPORTS TO THE CLUB AND AT SPECIAL FUNCTIONS LIKE THE DG'S VISIT.
<23-Jun-09> by Susan Thorning
This grant is in the hands of the Rotary Foundation Staff and is being held for consideration in the new Rotary year. No further action on this grant is required.
<7-Aug-09> System Entry
Grant approved by The Rotary Foundation.
<7-Aug-09> by Susan Thorning
Announcement posted to website. Please note that your staff contact has been changed to Alexandra Buerkle
<16-Aug-09> by Philippe Lamoise
$7,000 contribution sent to TRF.
<11-Jan-10> by Susan Thorning
Congratulations! Payment for your Matching Grant has been authorized in the amount of $ 24,550 USD by TRF. Please allow approximately two weeks for payment to be completed and the funds to arrive in the project account.
<23-Jul-10> by Susan Thorning
Next report due Dec 31, 2010
<5-Apr-11> by Dee Doe
Steve Townsend accepted this Interim Report.
<16-Dec-11> by Dee Doe
All final documents and signatures have been submitted to TRF and we're waiting for confirmation from Steve Townsend.
<7-Feb-12> System Entry
Grant status changed to "Completed".
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